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Success story: Energias de Portugal

EDP Supercharges Digital Transformation with Celonis

As a global leader and innovator in the energy sector, Energias de Portugal (EDP), an electric utilities company based in Lisbon are undertaking a complete digital transformation of their business processes in order to meet the demands of changing times.

โ€œWe realize that the world is changing,โ€ says Allen Vasconcelos, Head of Digital Hub within the Digital Global Unit at EDP, โ€œAnd if we donโ€™t create flexibility to prepare for the uncertainty of the future, weโ€™ll be in trouble. Our main goal is to prepare the company for a very different future where digital plays a key role.โ€

To kickstart their goals for digital transformation, EDP turned to Celonis, and have since used process mining software to achieve enterprise-wide initiatives including adding business agility across departments, achieving frictionless finance operations, and delivering faster, more reliable customer service.

Transforming EDPโ€™s Processes & Culture

From the start, Allenโ€™s goal was to empower business units across every department with digital tools and resources they needed to gain the flexibility and solutions necessary for the future.

To accomplish this goal, EDP created a collaborative digital environment by empowering their departments with Celonis process mining, which allowed teams to review and analyze insights across departments, and work together to take action on their analyses.

โ€œWhat we are doing here we call digital transformation, but what we are actually doing is making a business transformation,โ€ says Allen. โ€œIt is mainly to look for solutions that can deliver not only flexibility and different ways of doing things, but also to give some empowerment to the business units.โ€

With the help of tools like Celonis, Allen and his team are creating a new culture at EDP in which digital resources are accelerating operations, boosting efficiency, providing agility, increasing customer satisfaction, and bringing teams together in a new collaborative environment.

72M

Data Sets Reloaded Per Day

2.5 Months

Time to Deploy Celonis Process Mining

52M+

Customer Tickets Tracked and Analyzed Per Quarter

100%

Process transparency

"What we are doing here we call digital transformation, but what we are actually doing is a business transformation."

Spreading Agile Methodology Across Departments

With flexibility being one of the main goals of EDPโ€™s digital transformation initiatives, Allen is taking the agile methodologies commonly used in their IT department, and spreading them to all other business areas.

We are trying to merge new ways of working these new spaces this culture these completely different rules, weโ€™re trying to embed these ideas into the company,โ€ says Allen. โ€œWe are now trying to push the agile methodology out of the IT department to marketing, human resources, and all other areas of the company.โ€

This further aligns with their vision of merging their IT department with all other business areasโ€”a move that they believe will be necessary among companies of all industries and sizes in the near future. EDP believes that soon, IT will not be seen as an independent unit of a companyโ€™s structure, but a unit that freely shares its knowledge and information with all other business areas.

EDPโ€”as most other companies are now coming to realizeโ€”used to centralize their agile methodologies in their IT department, in order to give them the flexibility they need to quickly adjust to the constant and rapid advancements in technology. However, their new digital transformation initiative is pushing to have business agility become a main focus among all departments in order to always be prepared for future challenges and opportunities.

To achieve this, EDP is equipping business units with process mining tools that produce predictive analytics and actionable insights, which are providing teams with proactive alerts and solutions to all future issues detected by AI tools.

Generating Finance Process Improvements

In a similar vein, Ricardo Henriques, Deputy Director of Technological Transformation Programs and Automation of EDP Comercial is digitally transforming their finance departments to create an accelerated, efficient and more collaborative environment. According to Ricardo, Celonis has been increasingly effective in empowering EDP Comercialโ€™s finance departments to make quicker, sharper decisions, and adapt to changes that they wouldnโ€™t have been able to detect without process mining.

โ€œWhen we link some different processes in an interconnected way, you understand the link between, for example, the sales and the contract phase, which allows our teams reshape and resync about the KPIs that they are using,โ€ says Ricardo. โ€œNow, our contracts or sales leads connect to rethink, review, and redefine their KPIs.โ€

EDP Comericalโ€™s finance departments started using Celonis process mining to interconnect all the B2B and B2C processes throughout the sales cycle. Today, they are using these tools to formalize and standardize all finance process improvements, as well as integrate predictive analytics to ensure compliance, and increase automation throughout to eliminate manual touches, and accelerate financial operations.

โ€œRegarding regulatory and compliance issues, Celonis helps us by providing new perceptions of objectivity and transparency in our processes,โ€ says Ricardo, โ€œso we know now how our processes are truly running in the real world, which gives us more control over our processes and helps us make faster, more effective decisions.โ€

EDP: โ€œDigital is a People Thingโ€

Itโ€™s been clear to the heads of EDP from the start that increasing the use of digital tools isnโ€™t meant to remove the human element from a business, but to empower employees with the means to work smarter and faster, ultimately resulting in higher-quality customer service.

Today, Allen and Ricardo plan to further empower their business units and create more enterprise agility by accomplishing their goal of putting 85% of EDP systems in the cloud, ensuring the flexibility and the time to market they need to face the near future.

โ€œDigital is a people thing,โ€ says Allen. โ€œThatโ€™s a statement from our CEO, and thatโ€™s exactly what we are doing here now.โ€

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